Position Description:

EnerNOC has an immediate opening for a Manager of Accounting Services, reporting to the Controller.  The Manager of Accounting Services is responsible for the day to day of accounts payable, payroll, travel processing and purchase order processing. The incumbent is responsible for ensuring that all functions within these areas are being prepared accurately, timely and in compliance with all relevant rules and regulations. In addition, the incumbent will be responsible for actively developing new system in the are of purchase ordering processing including integration to the account payable and budgeting functions within the EPICOR suite of accounting products and a variety of special projects as may be assigned by the Corporate Controller.

Key Responsibilities :

• Manage an Accounting Services team consisting of an Accounts Payable Specialist and a Payroll Administrator
• Prepare and process accounts payable invoices and payments ensuring that payment is timely and accurate
• Ensure that files are up to date and accurate and that approvals are obtained for expenditures from appropriate parties
• Ensure accurate input, proper expense accounting, and prompt payment and filing of paperwork
• Work with all departments of the Company to identify and capture vendor discounts when available
• Work with vendors to resolve disputes and ensure that services are not interrupted
• Research expense variances as part of monthly close cycle
• Ensure that all accounts payable monthly closing activities are performed accurately and on time
• Review aged AP Trial balance on a weekly/daily basis to ensure that payments are made promptly
• Enter wire information for electronic payments by 4pm the day they are made
• Proactively identify opportunities and makes recommendations for improving processes to create efficiencies and the accurate reporting of information
• Utilize computerized report writers and spreadsheets to assist in the reconciliation of accounts payable, accrued expenses, and prepaid accounts and manual payments and resolves discrepancies
• Assist in the development in Accounts Payable policies and procedures and provide on going support and maintenance of policies and procedures
• Process employee expense reports and payments in a timely manner and ensure appropriate and accurate supporting documentation is received for each expense report
• Monitor federal, state, and local payroll taxes
• Perform time off reconciliations
• Perform G/L reconciliations for all payroll tax and deduction accounts
• Collect, prepare and audit bi-weekly payroll
• Collect and file time cards and payroll reports
• Process IRS and court orders, including child support, garnishments, tax levels, federal bankruptcy orders and student loan garnishments

• Monitor and adjust time off.  Investigate variances and resolve
• Work with the Manager of Financial Planning and Analysis to develop payroll budget annually
• Process miscellaneous payments
• Enter invoice payments for ADP services in accounting software
• Prepare, calculate and audit annual census for payroll
• Compile statistical reports, statements, and summaries related to pay and benefits accounts and provide information to employees and managers on payroll matters and tax issues
• Prepare, process and audit all tax filings including occupational privilege tax
• Provide benefit and earning estimate information to accounting for budgeting process
• Set up 401K loans and other loans:
  • Prepare loan agreements for other loans
• Set up goals and monitor variances
• Perform journal entries for void checks and ADP returns
• Respond to audit inquiries from taxing jurisdictions and workers compensation insurance, including the preparation of related documentation and coordination of associated activities
• Administer corporate transportation accounts as pertains to bi-weekly payroll deductions
• Lead the implementation of the EPICOR eProcurement module from a finance standpoint
• Administer and assist in the design of a new Corporate purchasing function
• Perform other duties as assigned

Required Qualifications/Skills/Education:

• B.S. in Accounting or Finance
• Five Years of management experience
• Outstanding customer service skills and the ability to work in a team setting with a diverse group of employees and outside parties
• Outstanding analytical, organizational and oral/written communication skills
• Ability to prioritize work to meet deadlines despite frequent interruptions
• Strong computer skills in a Windows environment, including Excel, Microsoft Word, the EPICOR suite of products and ADP related payroll/human resource products

Other Requirements :

• Typically, the employee may sit comfortably to perform the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.